Recovering, Backing Up and Moving Email

Backing up email

XP

With outlook express open, select tools ? options from the main menu and then select the "Maintenance" tab and then the box marked "Store folder". Once this opens use, control %2B c to copy the folder location address. Now close all folders. Go to "Start" and select "Run". Now use the Control %2B v keys to paste the folder location into the box.

Vista

With Windows mail open, click tools ? options from the main menu and then select the "Advanced" tab. Now click the box marked "Maintenance" and then the box marked "Store folder". Once this opens use, control %2B c to copy the folder location address. Now close all folders. Go to "Start" and select "Run". Now use the Control %2B v keys to paste the folder location into the box.

XP and Vista

In both cases, a new page will open showing all your mail folders. Select and copy the ones you want to back up and choose the place where you want to store this data. This could be an external drive or perhaps on a CD or DVD. Now click paste to store the data. Note: It is much safer to store any important information whether it is mail or something else somewhere other than on your computer. If do you store it somewhere on your computer and it crashes, you may not be able to retrieve it.

Moving emails to other folders

There are two ways you can do this (Windows and XP)

1. Right click the message you want to move and select "Move to Folder" and click the folder you want to move the email to.

2. A faster way is to click and hold down the mouse button on the message you want to move and still holding the mouse button down, drag the email to the required folder in your folder list. You can also do this to drag an email directly to an external hard drive.

Recovering lost emails

If you have the misfortune to lose all your important emails and you have not backed them up as described above, then follow this procedure, which may help you get them back. This will work with both XP and Vista but you will need to do this very quickly as soon as your emails disappear.

With Outlook Express, use start ? search to look for ".eml" files without the quotes.

With Outlook, use start ? search to look for "pst" files without the quotes.

If neither of these works, you may have to use a recovery programme like free undelete.

However, whatever method you use, do it as soon as you can before any of your files are overwritten.

My name is Peter Martin Jones and I enjoy computing and photography both film and digital.

If you would like to look at a completely free book on digital photography then you may like to visit my web site at;

http://www.picturememory.co.uk

It covers everything from choosing a camera through editing your images to scanning your old film negatives and slides and uploading your image files to the internet. Everything you need to know for successful digital photography.

The book is based on my experience as a photographer and the many questions I have been asked by people who find some aspects of digital photography confusing or who simply want more information.

By Peter Martin Jones

Article Source: http://EzineArticles.com/?expert=Peter_Martin_Jones